The Assessment gradebook is a dynamic dashboard that helps you track student learning across reporting periods. With powerful analytics and intuitive tools, you can easily monitor student progress, identify learning patterns, and make informed teaching decisions.

In this article, you will learn how to:

Navigate and understand the gradebook layout

To open the gradebook:

Go to your class from the homepage.
In the left menu, click Gradebook → Assessment gradebook.

Once inside, you will see a table bringing together all your assessment data. Here is what you will see:

Student roster: The first column lists all active students. Archived students are hidden by default but can be included using filters.

Assignment columns: Each column in the gradebook represents a task or assessment you’ve created. Within these columns, you can view:

Assignment details – the name of the task, along with its creation date or due date.
Assessment tools – methods used for evaluation, such as scores, rubrics, or checklists.
Evaluation status – whether the evaluation for a task is pending, completed or shared.
Grading category – if the task has been tagged under a category (e.g., homework, projects).
Task type – such as formative (FA), summative (SA), or other types.
Student performance – the teacher’s evaluation for each student on the selected assessment tools.

Calculated grades: These summary columns display totals, such as Overall score and Overall grade (e.g., A+, B). The information displayed here will depend on your school’s grading setup.

Customize your gradebook view

You can tailor your gradebook to display the information most relevant to you. Use the options at the top of your gradebook to filter and adjust your view.

Grading period selector

Switch between grading periods to view relevant assessments. By default, the gradebook opens to the current period.

Note: This is the most important filter, as it determines which assignments and calculated grades are visible. Your selection is not retained when you navigate away from the page.

Subjects filter

Use the subjects filter to view assessment data for a specific subject. The gradebook always opens to the first subject in your list (for example, ‘English’). You can select a different subject from the dropdown to view only its tasks and calculated grades.

Note: The subjects filter will only appear if a class is tagged with multiple subjects, and only the subjects tagged to that class will be shown in the dropdown.

Filters menu

Click the funnel icon to open advanced filtering options. You can filter your view based on assignment types, assessment tools, grading categories, and students.

Assignment types: Filter by different task types.

Assessment tools: Show only assignments evaluated with a specific tool, or choose all tools.

Grading categories: Filter tasks based on the assessment categories they are tagged to. This helps you analyze student performance by task type.

Note: The availability of this filter depends on your other selections. It will only appear if the selected grading period has categories defined by your administrator, and it is not available if you have selected a cumulative grading period.

Students: Narrow your view to specific students for focused analysis. Archived students, if any, are unselected by default.

Display options

In addition to filters, you can tailor your gradebook layout using display options. Click the three-dot menu → 'Configure gradebook views'.

This opens a settings panel with two tabs: 'Configure columns' and 'Display settings':

Configure columns

Control which columns are visible and their order:

Use checkboxes to toggle the visibility of individual columns.
Drag and drop columns to arrange them in your preferred order using the six-dot menu.

Display settings

Customise how individual assignment columns are presented:

Assessment details: Choose to show the Assignment date (due date or creation date), the Assignment type, the Grading category, or the Evaluation status.
Highlight cells: Enable color highlights to visually track submission and evaluation progress across the Gradebook. You can choose to highlight late submissions, tasks not submitted, overdue submissions, or pending submissions.
Sort assessments by: Arrange tasks alphabetically (A–Z, Z–A), by due date (earliest or farthest first), or by creation date (oldest or newest first).
Category view: Group tasks by category or display the category name alongside the assignment.
Others:
- Show tasks that are excluded from the final calculation: Display tasks marked as excluded from the overall grade.
- Show tasks from other classes: Include assignments carried over from another class of the same subject.

Tip: Filters and display settings are retained when you navigate away and return to the gradebook. They also carry over across all your classes.

View and interpret grades

The assessment gradebook provides real-time insights into student progress for each term and across the entire academic year. Use these tools to understand scores, track growth, and interpret grades effectively.

Understand the grading setup

To see how scores are being calculated, click the three-dot menu → Grading setup.

This panel provides a read-only view of your class grading configuration (unless you have edit permissions).

Each grading period has its own setup, so make sure you switch to the correct tab before reviewing. In the setup, you will see:

Grading categories: A list of assessment categories (such as 'FA1', 'FA2', 'FA3', 'FA4') defined for the selected term. Click the 'Added' button to review the grade boundaries that have been set for that assessment category.
Grade boundaries: A table that shows how overall scores for the term convert into grades (for example, 'A+' for scores of 90 or higher).

Note: To learn more about how the grading setup works, refer to this article.

Interpret grades for a reporting period

Use the gradebook to analyze student performance across individual assessments, grading categories, and overall reporting periods. You can access detailed score breakdowns and historical insights all within a few clicks.

1. View evaluations for a specific assessment
Click on any cell in the gradebook to open a panel on the right. Here, you can:

View evaluations for all assessment tools attached to the task, such as scores, rubrics, checklists, and comments.
Read any comments or notes entered for the student.

This view allows you to quickly confirm how the student was evaluated for a specific assignment.

2. View breakdown for category or term-level scores
Click on a calculated grade, such as a Score for an assessment category or Overall score for the reporting period, to open a detailed breakdown panel.

You will see:

A complete list of all tasks that contributed to that score.
The score received in each task.
How those scores were combined (for example, weighted average).

Depending on your school's grading setup, the overall score may be calculated either directly from individual assignments or via category-level aggregation. The breakdown panel will reflect the method being used.

Note: Overall scores for grading periods and categories are calculated only if the corresponding setting has been enabled in the grading setup by the admin.

3. Understand how grade conversions are applied
Click on 'Overall grade' to open a panel that displays:

The conversion scale used to determine the final grade.
How a numeric score maps to a grade (for example, how 66.73% maps to a B- in your school's system).

This ensures clarity and consistency in how student achievement is interpreted and reported.

Interpret grades for a cumulative grading period

You can select a cumulative grading period (such as 'Semester 2') to review student progress across multiple terms and exams. This view provides a consolidated summary of overall growth and performance.

Cumulative grades are calculated using the grading setup defined by your school admin.
The gradebook displays summary columns for each reporting period included in the calculation—helping you see how each term or exam contributed to the final result.
It also shows overall score, overall grade, and local grade for the cumulative period, giving a complete picture of student achievement.

This view is especially helpful for end-of-semester reviews, generating report cards, and supporting student-led conferences.

Note: Overall scores for grading periods and categories are calculated only if this setting has been enabled in the grading setup by your admin.

Evaluate assignments and share grades with students and family

The Gradebook allows you to evaluate student work and manage how grades are shared with students and families.

There are two ways to do this:

1. From the assignment popover – Click the assignment name in the Gradebook header to open a quick-access pop-up for grading and evaluation actions.

2. From the three-dot menu – Click the three-dot icon next to the assignment name to access options for evaluation and assignment management.

Note: Only teachers with Gradebook edit permissions can perform these actions. Options appear disabled with a tooltip if your access is view-only.

Evaluate student work

You can record grades in the assessment gradebook in different ways: apply them in bulk, navigate quickly across cells, or open detailed panels for deeper evaluations.

1. Quick grading options

For times when you need to enter the same grade for all students or edit grades quickly without viewing the full submission, click the three-dot menu next to the assignment name or beside the assessment tool.

Assign the same grade to all students

Quickly apply the same evaluation across the entire class. You can also override grades for students who have already been graded by checking the box in the bottom left corner. Click 'Grade all' to confirm and apply the grades in bulk.

Open quick evaluation

This opens the evaluation panel, where you can switch between students using the left panel. Use the tabs at the top to navigate between assessment tools, and click 'Save evaluation' when you are finished.

2. Keyboard navigation for grading

Keyboard shortcuts let you move through the gradebook and apply ratings quickly. The shortcuts vary depending on the tool type:

Number scores:
- Click the score cell and type the number directly
- Use the drag handle to copy to other students
- Use drag-and-release to apply the same score across multiple students

Dropdown ratings
- Use dropdowns to enter scale-based scores like A+, B, or F
- Press ‘Enter/Return’ to open the dropdown
- Use arrow keys to navigate, then press ‘Enter/Return’ to select
- Alternatively, type the grade in the box
- Use drag-and-release to apply the same grade to other students

Comment boxes:
- Press 'Enter/Return' on a comment cell to open the textbox
- Type feedback and press 'Enter/Return' to save
- Use drag-and-release to apply the same comment across multiple students

Additional shortcuts which work across rating types:
- Copy/paste: Use Ctrl + C / Ctrl + V (Windows) or Cmd + C / Cmd + V (Mac)
- Undo: Use Ctrl + Z (Windows) or Cmd + Z (Mac)

3. Right panel for detailed grading

You can also view, edit, or add grades at the individual student level:

Click the 'expand' button on a student’s cell to open the right-side panel.
This shows the full evaluation details for that assignment, including rubric levels, scores, and comments.
You can update ratings directly from here and use the navigation arrows (or keyboard keys) to move between students or assignments.

4. Open the ‘All submissions’ page

Open the ‘All submissions’ page directly from the assignment popover.

From here, you can open attachments, provide annotations, and complete evaluations. Once saved, the results automatically reflect in the Gradebook.

Share evaluations

After grading, you can decide how and when results contribute to overall scores and when they are visible to students and families. Your grading progress is always saved automatically, but you retain full control over when the final evaluation is confirmed and when it becomes visible to students and families.

You can manage evaluation statuses in two ways:

1. From the assignment popover

Use the assignment popover to update or modify results:

For one or more students:
- Open the assignment popover and expand the student accordion to view all students linked to the task. Each student’s row shows their submission status and current evaluation status.
- Click the evaluation status to open a drop-down menu. From here, change the student’s evaluation status.

Note: These changes are applied immediately for the selected student(s) and do not affect others.

For all students:
- Click on the evaluation status against the total number of students to open a dropdown and change the status.

2. From the three-dot menu

Use the three-dot menu next to the assignment’s name to make changes to the evaluation status for the entire class.

Status types and available actions

1. Evaluation pending (default status)

Gradebook impact: Scores are saved but do not contribute to category totals or overall scores.
Visibility: Only teachers can see the provisional grades in the gradebook. Students and families see no results yet.
Available actions:
- Mark all as evaluated: Finalizes results so they contribute to teacher-side gradebook calculations.
- Mark all as evaluated and share with students and families: Finalizes and makes results visible in one step.

2. Evaluation not shared yet

Gradebook impact: Scores now contribute to category and overall scores for teachers.
Visibility: Students and families cannot see the individual scores or updated overall grade yet.
Available actions:
- Share evaluation with students and families: Publish results and change status to Evaluation shared.
- Mark evaluation as pending: Reverts if further grading changes are needed.

3. Evaluation shared

Gradebook impact: Scores contribute to category totals and overall scores.
Visibility: Both teachers and students/families see the same results in the gradebook.
Available actions:
- Mark evaluation as pending: Temporarily unshare results to make updates, then re-share once ready.

Communicate using the gradebook

The gradebook also helps you keep communication lines open. To send a quick message, hover over a student’s name and click the message icon to contact them or their family.

Tip: If you would like to access more information about the student, click the profile icon next to their name to access their profile page.

Create and manage assignments

The gradebook is designed to help you track progress, but it also allows you to manage assignments without switching screens. From here, you can create new tasks or make quick adjustments without leaving your current view.

Create an assignment

From the '+' menu in the gradebook, you can create new assignments from scratch or import existing ones from your units, the School Library, or the Toddle Library.

Note: For step-by-step guidance on setting up different task types, refer to this article. To learn how to create a worksheet, see this article.

Manage existing assignments

From the main Gradebook view, there are two ways to manage assignments:

From the assignment popover
From the three-dot menu

Both options let you quickly edit assignments and perform key actions without leaving the Gradebook.

Common actions available in both:

Edit assignment – Update the assignment’s title, instructions, or other details.
Change task type – Switch the assignment’s type (for example, from a Quick Task to a Learning Experience).
Note: The task type for a Worksheet cannot be changed. Switching to a Quick task hides any fields specific to the original task type and removes linked rubrics, learning goals, or evaluations (including scores and rubric-based assessments). This action cannot be undone.
Send a reminder – Notify selected students to complete or submit their work.
Tag standards and practices – Link standards or practices to the assignment for curriculum alignment.
Delete – Remove the assignment and its data from the Gradebook. Deleted assignments can be restored from the Bin.

Additional actions:

From the assignment popover –
- Make quick updates to the dates an assignment opens on, is due on, or closes on.
From the three-dot menu –
- View assignment – Opens the full assignment page with all instructions, resources, and linked tools visible in context.
- Edit assign settings – Modify settings such as due dates, submission windows, grading tools, and visibility options.
- Copy to other classes – Duplicate the assignment in another class without recreating it from scratch.

Download gradebook data

You can export your gradebook data for offline analysis or official records.

Click the three-dot menu in the gradebook and select 'Download' to open the export panel.

Select grading period(s): Choose one or more grading periods to include in your report. The current grading period is selected by default.
Select the assessment tools: Choose the assessment tool(s) you want to include in the download.
Click the 'Download' button to save the data as an Excel file on your device.

Frequently asked questions

Q1: Why is my task not visible on the gradebook?

If you have created an assignment but do not see it in your gradebook, it may be for one of the following reasons. Here’s a quick checklist to help you find out why:

Draft status: The assignment must be published to appear in the gradebook.
How to fix: Go to the Assignments tab and open ‘Drafts’ from the left panel to find your assignment.
Active filters: A filter for subject, assignment type, or grading period might be hiding the task.
How to fix: Review the filters at the top of the gradebook and clear any that might be excluding the assignment.
Assessment tool missing: The assignment must have at least one assessment tool (such as a score, rubric, checklist, or linked learning goal) to appear in the gradebook.
How to fix: Edit the assignment and add at least one assessment tool.
Scheduled for the future: Assignments set to be released later will only appear in the gradebook once they are open for student submissions.
How to fix: Check the scheduled release date in the Assignments tab under ‘Scheduled’. The task will appear in the gradebook automatically on the date and time submissions are open.
Excluded from final grade calculation: Your display settings may be hiding assignments excluded from the final calculation.
How to fix: Go to 'Configure gradebook views' > 'Display settings' and enable the option to show excluded assignments. These are marked with a ‘⊖’ symbol.

Q2: What happens when students move between classes?

When a student is moved to your class from another class tagged to the same subject, all their progress and assignments from their previous class are automatically transferred and will appear in your gradebook.

You will see a transfer icon next to the title of any assignment that was created in another class.

Typically, you will not be able to modify their grades unless you have access to the class where the assignment was created.

To hide assignments from other classes, go to 'Configure gradebook views' > 'Display settings', and disable the option for ‘Show tasks from other classes’.

Q3: What happens when scores or grades are overridden?

Teachers can override calculated scores or grades, provided they have the necessary permissions from the school administrator.

When a score or grade is overridden, the cell displays a flag on the top-right corner to distinguish it from system-calculated values.

You can revert at any time by opening the right panel. The original calculated grade ( marked in yellow) will be available for selection.

Q4: What does the exclamation mark in the Gradebook mean?

Exclamation marks in the Gradebook indicate that certain information or configurations need your attention. These icons appear in different contexts depending on the issue.

1. Next to a student’s evaluation

An orange exclamation mark appears when a student resubmits their work after it has already been evaluated.

This helps teachers quickly identify submissions that may need to be reviewed again.