Skip to main content
All CollectionsFAQs and troubleshooting
Using Google Workspace on Toddle
Using Google Workspace on Toddle
Updated over a week ago

As an educator, you can effortlessly upload submission templates from Google Drive for any task and use Google Workspace within Toddle. This integration allows you to provide students with structured templates while enabling real-time collaboration. Read this article to understand Google integration on Toddle.

This article will cover:

  • Using Google Workspace at the educator’s end

  • Using Google Workspace at the student’s end

Using Google Workspace at the educator’s end

When creating a class task, you can upload submission templates from your Google Drive and students can in turn submit their work as Google files. While uploading a student template, you can add files from your Google Drive in two ways:

Group 5547 (28).jpg

1. Using Google sign-in

If your Gmail is not connected to the Toddle platform, you will be redirected to a sign-in page where you can link your Google account. Here, you can select your pre-existing Google account or use another account.

Group 5474 (10).jpg

You will then be redirected to the permissions page, where you can manage Toddle's access to the selected Google account. Here, you can select what Toddle can access. Once done, click on ‘Continue’ to proceed.

💡You will no longer be required to manage these permissions once your Google account is connected.

Group 6000.jpg

Now, you will be able to access all the Google Drive files of your linked account from the window as shown below. From here, you can choose any file that you wish to add as a submission template.

Group 6001 (1).jpg

💡If you have already linked your Google account but didn’t grant the necessary permissions at that time, a pop-up will appear prompting you to configure the drive permissions when you try to access the Google Drive files of your linked account.

Group 6002.jpg

After the file is selected, Toddle copies the file to a drive folder named ‘Toddle’ in the connected Google account as shown in the screen below. The copied file is then used to create student copies or share with students. Toddle makes no changes to the original document and instead uses the copied document everywhere.

Group 5478 (8).jpg

Once the permissions are in place while adding a student template from Google Drive, a pop-up screen will appear where you can choose to make a copy of the attached file for each student or give edit access to all students for the attached file. Choose the appropriate option from the dropdown and click on the ‘Done’ button. Consequently, the file will be added as a student template.

Group 5548 (30).jpg

2. Using Profile settings

Using profile settings, you can directly connect your Google account to Toddle. This will make it easier for you to add files from Google Drive wherever required. To do so, go to the ‘Profile’ from the homepage as shown below.

Group 6003.jpg

On the landing page, you can check all accounts connected to your profile. Here, click on the ‘Connect’ button to link your Google account as shown below. Next, you will be redirected to the ‘Sign-in’ page where you can sign in to your account and manage permissions using the steps described earlier in this article.

Group 6004.jpg

Once your Google account is connected, you will be able to access and share all your Google Drive files of the linked account without having to sign in again. If you want to add another Google account, you can simply ‘Disconnect’ the existing account under the profile settings.

Group 6005.jpg

You can connect to another Google account using the same sign-in process.

Group 5516 (4).jpg

Using Google Workspace at the student’s end

When students are assigned a task with an attached student template from Google Drive, they can directly submit their responses by clicking on the ‘Add response’ button.

Group 5488 (8).jpg

This will throw an error as shown below, if the student’s Google account is not linked to the Toddle platform and the student will not be able to access the shared template.

Group 5490 (5).jpg

To resolve this issue, you or the school admins can add the student’s email address to the student profile from the Class settings or the admin portal.

Once the email address is added, the student will be able to access the submission templates shared with them.

Group 6006 (1).jpg

💡The student should use the same Gmail account (added in the admin portal). Otherwise, it would prompt the student to log in again.

Once this configuration is done, the student can directly add their responses to the shared student template and click on the ‘Save & Exit’ button to save all the changes.

Group 5510 (2).jpg

After marking the submission as done, the attached student template will go into view mode.

Group 5512 (3).jpg

The student will only be able to add comments and view comments given by the teacher to the document and will no longer be able to edit it.

Group 5514 (3).jpg

In case, the student is submitting their work directly from Google Drive without using a submission template, the student will be redirected to the Google sign-in page where they can link their Gmail account and manage Google permissions. The student will only need to sign in once and won't be prompted to do so again the next time they add anything from their Google Drive.

Group 5523 (2).jpg

When uploading work from Google Drive, students will have the following options:

  • Share as file- When the students upload their work as a file, you as an educator will be able to directly access the file without asking for access permissions if Toddle supports the file extension.

  • Share as a link- When the students share their work as a link, Toddle adds it as a link attachment.

Group 5520 (3).jpg

💡You will be able to access the linked file only when the access is open for all or the student has shared its access specifically with you.

💡 If the student has given you access to the linked file and you are logged in with a different email address in the browser, you will be prompted to log in again to access the file.

💡 If the student has shared a private file, access to the linked file will be denied at your end.

Group 5525 (2).jpg

The table below provides a summary of frequently asked questions regarding Google Drive integration on Toddle:

FAQ

Answer

Where do documents get stored when the teacher creates a template for the assignment and students use that to submit the work?

In the teacher’s drive

Who is the owner when the teacher creates a template for the assignment and students use that to submit the work?

The teacher who creates the assignment

Do assignments get locked?

Yes, when a student submits their work, we remove edit access

What if a teacher requests for resubmission and the student needs to resubmit? Then what happens?

When a teacher returns the work, we again give edit access to the student

When a student leaves the school who has access?

The teacher has access to that document because the owner is the teacher

When a teacher leaves the school who has access to the resources?

The class collaborating teachers

While creating a class task, the teacher adds a student template from Google Drive and selects the option - “Make a copy for each student”

Owner: Teacher

Document lives in: Teachers Drive

While creating a class task, the teacher adds a student template from Google Drive and selects the option - “All students can edit this file”

Owner: Teacher

Document lives in: Teachers Drive

When adding a student template from Google Drive, will any changes made to the Google Drive file be reflected in the student template on the platform?

When adding a student template from Google Drive, you have the option to either make a copy of the attached file for each student or grant edit access to all students for the attached file. If you choose the latter option, any changes you make in the Google Drive file will be reflected in the template.

We hope that you were able to find what you were looking for. Explore other articles for more!

Did this answer your question?